Supplier Onboarding SOP

Add suppliers to the vendor master only after checking who they are, how to pay them and the risks they bring.

The full Supplier Onboarding SOP (all 6 steps, 3 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.

Document no.

PRO-02

Department

Procurement

1. Purpose

Add suppliers to the vendor master only after checking who they are, how to pay them and the risks they bring.

All new suppliers and changes to existing supplier master data.

Role	Responsibility
Buyer	Requests the new supplier and collects documents.
Vendor Master Administrator	Creates the record.
Finance	Verifies bank details.

Step	Who	What to do
1	Buyer	Confirm no existing supplier can meet the need; raise a new-supplier request with business reason.
2	Buyer	Collect: legal name, registration and tax number, address, contacts, tax form [W-9/W-8], insurance certificates and completed supplier questionnaire.
3	Buyer	Screen against sanctions lists and adverse media; for critical suppliers complete a risk assessment.
+ 3 more steps, 3 controls, 3 records and 3 measures in the full SOP.