SOP Template KitContract Renewal Review SOP
Decide every renewal deliberately instead of letting contracts auto-renew.
The full Contract Renewal Review SOP (all 6 steps, 2 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.
| Document no. | PRO-04 | Department | Procurement |
1. Purpose
Decide every renewal deliberately instead of letting contracts auto-renew.
2. Scope
All supplier contracts with auto-renewal, fixed terms or notice periods.
3. Roles and responsibilities
| Role | Responsibility |
|---|---|
| Contract Owner | Reviews performance and need. |
| Buyer | Tracks dates and negotiates. |
| Legal | Reviews changed terms. |
4. Procedure
| Step | Who | What to do |
|---|---|---|
| 1 | Buyer | Keep every contract in the contract register with end date and notice period. |
| 2 | Buyer | [120] days before the notice deadline, send the Contract Owner a renewal review request. |
| 3 | Contract Owner | Confirm the need, usage (licences, volumes) and supplier performance (PRO-06). |
| + 3 more steps, 2 controls, 2 records and 2 measures in the full SOP. | ||