SOP Template KitCompetitive Quotes and RFP SOP
Get best value through fair competition proportionate to the spend.
The full Competitive Quotes and RFP SOP (all 6 steps, 3 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.
| Document no. | PRO-03 | Department | Procurement |
1. Purpose
Get best value through fair competition proportionate to the spend.
2. Scope
Purchases where no contract or preferred supplier exists.
3. Roles and responsibilities
| Role | Responsibility |
|---|---|
| Buyer | Runs the process. |
| Requester | Defines requirements and helps evaluate. |
| Evaluation Panel | Scores bids for RFPs. |
4. Procedure
| Step | Who | What to do |
|---|---|---|
| 1 | Buyer | Pick the route by value: under [$5,000] one quote; [$5,000–$50,000] three written quotes; above [$50,000] formal RFP. |
| 2 | Requester | Write the specification and evaluation criteria with weights before any supplier is contacted. |
| 3 | Buyer | Send the same information and deadline to every bidder; answer questions to all bidders. |
| + 3 more steps, 3 controls, 3 records and 2 measures in the full SOP. | ||