SOP Template KitPurchase Requisition to Purchase Order SOP
Buy only approved goods and services, at agreed prices, with a purchase order issued before the supplier starts work.
The full Purchase Requisition to Purchase Order SOP (all 7 steps, 3 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.
| Document no. | PRO-01 | Department | Procurement |
1. Purpose
Buy only approved goods and services, at agreed prices, with a purchase order issued before the supplier starts work.
2. Scope
All purchases of goods and services above [$500], except those paid from petty cash or corporate card under policy.
3. Roles and responsibilities
| Role | Responsibility |
|---|---|
| Requester | Raises the requisition with specification and budget. |
| Budget Holder | Approves the spend. |
| Buyer | Chooses the supplier and issues the PO. |
4. Procedure
| Step | Who | What to do |
|---|---|---|
| 1 | Requester | Raise a requisition in [system] with description, quantity, needed-by date, cost center and estimated cost. |
| 2 | Budget Holder | Approve within your limit; above it, the system routes to the next approver. |
| 3 | Buyer | Check for an existing contract or preferred supplier and use it; otherwise follow Competitive Quotes (PRO-03). |
| + 4 more steps, 3 controls, 3 records and 3 measures in the full SOP. | ||