SOP Template KitGoods Receipt and Three-Way Match SOP
Confirm what was received so invoices are paid only for goods and services actually delivered.
The full Goods Receipt and Three-Way Match SOP (all 6 steps, 2 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.
| Document no. | PRO-05 | Department | Procurement |
1. Purpose
Confirm what was received so invoices are paid only for goods and services actually delivered.
2. Scope
All deliveries and service completions against purchase orders.
3. Roles and responsibilities
| Role | Responsibility |
|---|---|
| Receiver | Checks and records receipt. |
| AP Clerk | Matches invoices. |
| Buyer | Resolves differences with the supplier. |
4. Procedure
| Step | Who | What to do |
|---|---|---|
| 1 | Receiver | Check delivery against the PO and delivery note: item, quantity, visible damage. |
| 2 | Receiver | Record the goods receipt in [system] the same day, only for what arrived in good condition. |
| 3 | Receiver | For services, the requester confirms completion in the system instead. |
| + 3 more steps, 2 controls, 3 records and 3 measures in the full SOP. | ||