Supplier Payment Run SOP

Pay approved supplier invoices on their due dates, once, to the right bank account, with segregation of duties.

The full Supplier Payment Run SOP (all 8 steps, 4 controls, records and measures) is one of 36 editable Word SOPs in the SOP Template Kit: $79.

Document no.

FIN-02

Department

Finance

1. Purpose

Pay approved supplier invoices on their due dates, once, to the right bank account, with segregation of duties.

All payments to suppliers by bank transfer, ACH, wire, check or card. Excludes payroll.

Role	Responsibility
AP Clerk	Prepares the payment proposal.
Controller	Reviews and approves the proposal.
Authorised Signatory	Releases payments in the bank portal (not the preparer).

Step	Who	What to do
1	AP Clerk	On the scheduled day [every Thursday], generate the payment proposal for invoices due up to [next run date].
2	AP Clerk	Remove invoices on hold, in dispute or without approval; take early-payment discounts where the terms allow and cash is available.
3	AP Clerk	Check any supplier with bank details changed in the last [30] days has a completed call-back verification on file.
+ 5 more steps, 4 controls, 3 records and 3 measures in the full SOP.